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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The request has not been previously published, nor has it been submitted to another publication.


  • The submitted file has been written on the journal’s article template and is in Microsoft Word (.doc) format. 


  • The text adheres to the “Author’s Guidelines” and has been matched to the article review checklist.


  • The letter of grant of publication rights must be included in the submission of the manuscript, in the “Additional Files” section.


  • Remember to suggest three possible reviewers and mention the thematic area to which the article belongs, in the section “Comments to the Editor”.

Author Guidelines


Acta Universitaria is a multidisciplinary scientific journal, edited in a continuous publication model, publishing one volume per year. It publishes original research articles in English and Spanish, covering the following areas of study:

a) Biological, Agricultural, and Environmental Sciences

b) Exact Sciences and Engineering

c) Health Sciences

d) Social Sciences and Humanities

The responsible author should indicate in which of the four areas the article should be assessed and suggest a minimum of three potential referees, affiliated to an institution different from that of the authors, who may be considered to review the work. This information should therefore be included in the “Comments for the Editor” section during the submission process. The final selection of the reviewers is responsibility of the Area Editor.


Articles will be proposed through the website of Acta Universitaria ( The author must register on the website of the journal to obtain a user name and a password to access and upload the article. Moreover, the author will be able to monitor and receive mail about the status of the article and, if necessary, about the editorial process. If there are multiple authors, the corresponding author (who shall fulfill this role throughout the process) should register the co-authors from the beginning of the submission, including the code Open Researcher and Contributor ID (ORCID) of each. Articles will not be accepted by any other printed or electronic means. The articles received by Acta Universitaria will undergo an initial evaluation by the Editorial Office, comparing the received manuscript with the checklist for submissions (downloadable on the website), in order to verify that they fulfill the guidelines established in the editorial policy. Once the articles are verified, they will be sent to the Area Editor, who evaluates the article’s profile. Providing that the articles are approved, they are then sent to three thematic experts in the area in which they were submitted.

It is necessary to review that the articles meet the journal editorial standards before they are submitted and to veirify that they comply with every item in the checklist for submissions (go to In this sense, the articles must meet the basic grammatical conventions of the target language as well as the inherent requirements of research papers; if not, the submitted articles will be rejected.

Peer Review

Peer review is double-blinded; therefore, the names of the authors are not revealed to reviewers and vice versa. This type of evaluation prevents both authors and reviewers from bias. Once the referees accept an invitation to take part, they perform a thorough examination of the manuscript and send either a veredict or suggestions for amendments or a strong recomendation of whether the article should be published.

Presenting a manuscript implies:

• That the work has not been published and/or is not being considered for publications elsewhere.

• That the results in the manuscripts have been achieved complying with their respective ethical and bioethical norms.

• That the publication has been approved by all co-authors and, when appropriate, by the responsible authorities -implicitly or explicitly- in the institution in which the research work has been developed. This is justified in the grant of publishing rights letter (stating that publishing rights have been transferred) by all participating authors once the article has been submitted through the platform. In the event that the manuscript has been accepted, the letter must have the original signature of each author.

• It is important to explain that neither the Editor nor the journal Acta Universitaria, through the University of Guanajuato, will be considered legally responsible in the event that a compensation claim is filed regarding the work being published. The responsible author, to whom correspondence is addressed, will be the sole responsible.

When an article has been accepted with observations and suggestions by the evaluators, the author shall have a maximum period of two weeks to make the requested changes and must send an attached form with point-by-point answers to the observations, along with the original draft containing highlighted modifications. If no response is received, the article will be cancelled. Likewise, once the galley proofs are sent, the author shall have 2 (two) business days to review and send the document signed by the corresponding author. If no response is received within the time specified, the article will be cancelled. If the author or authors recquire more time for response at different stages of the process, they must request it to the Editor of the journal.


The documents must adhere to the Publication Manual of the American Psychological Asociation (APA) 6th Edition and must be submitted using the template for submissions provided by the journal, in a .doc (Word) file, with Arial 12 pt font, double-spaced, on letter size sheet (21.5 cm × 28 cm), with 2.5 cm margin on each side and left side justified. All pages should be foliated and should have lines numbered consecutively from the first page. Paragraphs should be easily differenciated and indented (1 cm). The text should be written in impersonal style, including the acknowledgements.


The manuscript should include the following elements:

1) Title page

An informative and concise title in English and Spanish. On the next line, the author’s full name should be written (first name followed by last name). If there are multiple authors, they should be introduced comma-separated (the order of the authors will remain as it was when submitted from the beginning, even if the article is accepted to be published). On the next line, the affiliation/s, address/es of the author/s, email, telephone and fax of the author/s should be included (if the authors have different affiliations, this should be indicated with a superscript number after each author’s surname). The corresponding author (responsible for submitting and monitoring the article) should be identified by an asteriks at the beginning of the name.

2) Main document

a) Title in English and Spanish: The same title that appears in the title page (the author, institution of affiliation, and address should not appear in this section).

b) An abstract of less than 150 words in English and Spanish: Each work must be preceded by an abstract; that is, a paragraph comprising an introduction, objectives, methods, results, and conclusions or a discussion (implicitly), offering a general overview of the study.

c) Keywords in English and Spanish: Below the abstract, three to five words (Not phrases) derived from the topic of the manuscript should be listed.

d) Abbreviations: Abbreviations must be defined the first time they are mentioned; if they were used in the abstract, they need to be defined once more in the main text and then use the acronym or abbreviation in the following expressions. Measurements and values must be presented using the International System of Units (IS).

e) Introduction: Here the purpose of the research must be stated along with a brief relevant literature review. The main objective of the work will be clearly stated at the end of this section.

f) Materials and Methods: This section must follow the introduction and should include enough information to allow replication of the work under similar conditions.

g) Results: The results of the work must be clearly described. Data should be presented as concised as possible in the form of figures and/or tables.

h) Discussion: This should be an interpretation of the results and their significance regarding the work of other authors.

i) Conclusions: Relevant aspects derived from the research.

j) Acknowledgements: Recognize, as brief as possible, sponsorship of the Project. The total or partial sponsorship that recquires the gratitude of the author must be mentioned.

k) Tables and figures: These should be submitted at the end of the text on separate sheets. The author will indicate in the text where the tables and figures should be put. In order to ensure the highest image quality possible, images must be included with a resolution of 300 dpi and a minimum size of 16 cm per side. Figures need to be clear and easy to understand.

Each figure needs to be numbered in Arabic numbers and followed by a footnote at the bottom. Sources of figures should be precisely recorded, even when created by the author.

Tables need to be smaller than 17 cm × 20 cm, must be listed in Arabic numbers and should include an explanatory title heading at the top. Abbreviations must be explained in case they were used. As in the figures, sources of tables should be included. Furthermore, tables must be sent in editable format.

Once the article is accepted for publication, each of the graphs and tables should be submitted in a separate file and elaborated in programs that allow editing format. Authors will have to consider this point since the preparation of the manuscript.


For long quotes in a text (exceeding 40 words), the quote should be separated from the rest of the text and the font should be reduced by one point. As well, the left margin should be increased 1 cm and the reference used (author, year) should be placed after the quote.


Precision regarding references cited in the text is the exclusive responsibility of the author. The article will be rejected from the first revision when a lack of intext citation-reference list correspondence is detected. Citation and referencing in the Acta Universitaria journal must follow the 6th edition of the Publication Manual of the American Psychological Association (APA).

Intext referencing should be in parentheses and should include the author’s last name and the year of publication. When two or more references are cited, they should be included in alphabetical order.

Example: An analysis of over two hundred studies revealed a correlation between teaching social skills and an improvement in school performance (Viadero, 2007).

If the phrase includes the author’s last name, only the date should be included in parentheses.

Example: Viadero (2007) reports that an analysis of over two hundred studies reveals a correlation between teaching social skills and an improvement in school performance.

When the cited work has between two and five authors, it should be referenced including all the authors’ surnames (only the first time it is mentioned) and the year. Subsequently, only the first author’s last name should be mentioned, followed by et al. and the year.

The list of references must only include the works that are referenced in the text. References must be presented alphabetically, without numbering or bullets. If there is more than one reference of the same author/s, references should be recorded chronologically. Thesis, congress talks, and technical reports should not be referenced or cited so that the works included in the reference list can be retrieved electronically, including the original Digital Object Identifier (DOI) (when available) and on the next line, after each reference, a link to the webpage where the article was found.



Last name, A. A., Last name, B. B. & Last name, C. C. (year). Article title. Name of the publication, volume(number), pp. xx-xx. doi: xx.xxxxxxx

Example: Cabanach, R., Fariña, F., Freire, C., González, P., & Ferradás, M. (2013). Diferencias en el afrontamiento del estrés en estudiantes universitarios hombres y mujeres. European Journal of Education and Psychology, 6(1), 19-32. doi:



Last name, A. A. (year). Title. City: Publisher

Example: Cardenosa, G., (2004). Breast Imaging (1st Ed.) Philadelphia, PA: Lippincott Williams & Wilkins

Book Chapter


Last name, A. A. & Last name, B. B. (year). Chapter tilte. In A. A. Last name (Ed.), Book title (pp. xx-xx). City: Publisher.

Example: Picó, F. (2004). Arecibo, sol y sereno. In F. Feliú Matilla (Ed.), 200 años de literatura y periodismo: 1803-2003 (pp. 129-134). San Juan: Ediciones Huracán.

General considerations:

Costs: There are no costs of publication.

Permits: It will be the authors’ responsibility to obtain written permission from other authors to cite unpublished material (even when the material is found in theses and technical reports).

Conflict of interests: Authors must state from the beginning if there is a conflict of interests that is likely to influence the article’s process of publication. This should be included during the submission process in the section “Comments to the Editor” as well as in the article, before the reference section.

Ethical considerations

Acta Universitaria reserves the right to corroborate the authenticity and originality of the manuscript by an antiplagiarism software. In the event that the authors commit plagiarism, the article will automatically be rejected.

Co-authored information, order of the authors and corresponding author shall be defined from the beginning of the submission process, in such a way that the responsible author is the one who submits the text onto the platform and this information must coincide with that indicated in the extensive file. Changes on this particular issue will not be allowed. The authors are responsible for uploading the information correctly during the submission process. In cases of force majeure, the authors will be allowed to make a modification request and submit the appropriate proof; however, approval of this request shall be subjected to the journal Editorial Office’s judgement. If the request is rejected, the authors shall determine whether they keep the article as it was submitted or withdraw it from the journal; if the latter is the case, the manuscript can be submitted again and the process will restart.

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